Click the 'New Category' button.
Enter a name and description—both are required, especially for public sites.
Once added, the category will appear in the left menu. Hovering over its title will reveal a three-dot icon on the right .
Fields / Functions
Edit the name and description of the category
Move the category and the articles to another Docs site
Deletes the category
Creates an article for the selected category
Each article is tied to a category and contains:
Title & Subtitle: Displayed prominently at the top.
Body: The main content, placed beneath the title and subtitle.
Feel free to style and format your content with a variety of tools.
The toolbar can be pinned to the top of the article or displayed inline - switch as you want. At the top, all functions are shown, inline only the essential parts are displayed.
Pinned toolbar at the top
Unpinned toolbar inline
Change the text format to
Change the text format to bold (and backward)
Change the text format to italic (and backward)
Change the text format to underline
Change the color of the font
Align the text
Enter some code as block or inline
Add a link
Add a dividing line
Upload an image by file or URL
Embed different things
orPin / Unpin Menu to top
Shows the toolbar on the top or inline
If you create or edit a table, you get an additional row of table tools.
Deletes the marked table
Add Column Before
Adds a column before the marked column
Add Column After
Adds a column after the marked column
Deletes the marked column
Add Row Before
Adds a row before the marked row
Add Row After
Adds a row after the marked row
Deletes the marked row
Toggle Cell Merge
Merges the marked cells
Changes the background of the marked cell(s)
Highlight content to trigger a horizontal black menu. Available options vary by format, but its functions mirror the white toolbar mentioned earlier.
Undo and Redo
You may want to undo or redo while you write an article. Therefore, we have two keyboard shortcuts:
⌘ ⇧ Z
Focus mode presents just the article content, removing menus and extra details. Its purpose is to ensure users concentrate solely on the text.
To activate focus mode, click the icon at the article's top right
Click on the X to exit the mode
To arrange articles:
Click the 'Sort Mode' button found at the bottom of the Doc menu.
Icons with three lines will appear next to categorize and articles.
Drag and drop them to reorder.
Click the 'Sort Mode' button again to exit.
To publish/unpublish articles, click the 'Visibility' button on the top right.
If the site is set to public (see settings), the article will appear online. A green 'Visibility' toggle indicates a published article.
To unpublish, click the toggle until it turns red.
When editing a published article, a note with a yellow background reading "This document contains unpublished changes" will appear at the top.
To make edits public, click 'Publish Changes'.
Otherwise, click the dropdown arrow on the button and choose 'Discard Changes'.