All Categories Working with Docs Create Categories and Write Articles

Create Categories and Write Articles

By Eva
March 1, 2021


You start to create categories. Click on the button New Category and enter a name and description. Both a mandatory as they will display on the web if the site is public.

The new category appears on the left menu. If you hover the cursor over the title, an icon with three dots shows on the right side.

Fields / Functions



Edit the name and description of the category


Deletes the category

Create Article

Creates an article for the selected category


An article always belongs to a category. It has a title, subtitle, and body. The title and subtitle are at the top, below the body.

You have a variety to format and style your content.

White Toolbar

The toolbar can be pinned to the top of the article or displayed inline - switch as you want. At the top, all functions are shown, inline only the essential parts are displayed.


Pinned toolbar at the top


Unpinned toolbar inline




Change the text format to 





Bold.png Bold ⌘ B

Change the text format to bold (and backward) 

Italic ⌘ I

Change the text format to italic (and backward) 

Underline ⌘ U

Change the text format to underline

(and backward) 

Font Color

Change the color of the font 

Bullet List ⌘ ⇧ 8

  • Bullet List Item 1

  • Bullet List Item 2

Ordered-List.png Ordered List ⌘ ⇧ 7

  1. Ordered List Item 1

  2. Ordered Liste Item 2

text-alignment.png Text Alignment


Align the text

Align Left

Align Center

Align Right

Code Block


Enter some code as block or inline

Quote.png Quote ⌘ ⇧ B

Highlight the quote

Link.png Add Link ⌘ K

Add a link

docs-icon-horizontal-rule.png Horizontal Rule

Add a dividing line

Add-Image.png Add Image

Upload an image by file or URL

docs-icon-add-an-embed.png Add Embed


Embed different things

table.png Table CRTL ⌥ _

Quick-replies-1.png Search Docs ⌘ J

Unpin-to-top.pngorPin-to-top.pngPin / Unpin Menu to top

Shows the toolbar on the top or inline

If you created or edit a table you get an additional row of table tools.



table-delete.png Delete Table

Deletes the marked table

table-add-column-before.png Add Column Before

Adds a column before the marked column

table-add-column-after.png Add Column After

Adds a column after the marked column

table-delete-column.png Delete Column

Deletes the marked column

table-add-row-before.png Add Row Before

Adds a row before the marked row

table-add-row-after.png Add Row After

Adds a row after the marked row

table-delete-row.png Delete Row

Deletes the marked row

tabel-toggle-cell-merge.png Toggle Cell Merge

Merges the marked cells

table-background-color.png Background Color

Changes the background of the marked cell(s)

Black Toolbar

Mark the content and a horizontal black menu appears. Depending on the format, different options appear. The functions are the same as the white toolbar (see above).


Focus Mode

The focus mode display only the article content without the menu and other details. It has the target that the user concentrates solely on the text. Click on the icon docs-icon-focus-mode-open.png at the top right of the article to start the focus mode. Click on the docs-icon-focus-mode-close.png to end the mode.

Sort mode

In Sort mode, you put articles in order. At the bottom of the Doc menu is the button sort mode. Click to activate it. Next to categories and articles icon with three lines appear. Drag and drop to put them in order. Click on the button again to deactivate the mode.


You can publish and unpublish articles. Click on the button Visibility at the top of the right panel. If the site is public (see settings), then the article display on the web. The toggle button Visibility turns to green. You unpublish the article by clicking on the toggle button and it turns grey.

If you set the Publish Date

When you change a published article are information appears at the topThis document contains unpublished changes with a yellow background. Click on the button Publish Changes to show the content to the public. If not, click on the arrow down on the button and select Discard Changes.

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